Please follow the procedures below for employee travel for workshops, trainings, etc. 

1.     Fill out employee leave request through Capital Impact.

2.     Register for workshop/training after approval from your Supervisor/Principal and Chief Academic Officer.

3.     Book  your hotel/motel if appropriate.

4.     Take a copy of the Exemption of local hotel/motel excise tax form.

5.     Keep a log of your mileage (if you are driving) for reimbursement.   2016 Form      2017 Form

6.     Use the food cost guidelines(see below) to calculate the state approved per diem rates.  Please list cost of meals provided by conference in appropriate section of form.

 TRAVELER WILL RECEIVE 75% OF TOTAL PER DIEM ON DAY OF DEPARTURE AND RETURN EX:

 

Low

High

 

 

 Total     
 
 
$28$36 

 B

 

 

$6

 

 

$7

 

 

 L

 

 

$7

 

 

$9

 

 

 D

 

 

$15

 

 

$20 

 

See attached information

 

 

for low & high cost areas.
 

7.     Fill out the Calhoun City Board of Education Employee Expense Statement, sign, and keep a copy for your records .

8.      Send the following forms to Jan Monsour at Central Office.

        1.  Completed Travel Expense Form.    Travel Expense Form       Travel Expense Form (Effective Jan 1, 2017)

        2.  Copy of your workshop/conference registration.

        3.  Required receipts 

9.  Keep a copy of all paperwork for your records.

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