Travel Reimbursement

Please follow the procedures below for employee travel for workshops, trainings, etc. 

1.     Fill out employee leave request through Frontline

2.     Register for workshop/training after approval from your Supervisor/Principal.

3.     Book  your hotel/motel if appropriate.

4.     Take a copy of the Exemption of local hotel/motel excise tax form.

5.     Keep a log of your mileage (if you are driving) for reimbursement.     

       2018 Form (effective as of 1/1/18)

6.     Use the food cost guidelines(see below) to calculate the state approved per diem rates.  Please list cost of meals provided by conference in appropriate section of form. 

See attached information for low & high cost areas.

 

Low

High 

 Total

$28 $36 

 B

$6 

$7

 L 

$7

$9

 D 

$15

$20 

 

 

 

 

 

 

7.     Fill out the Calhoun City Board of Education Employee Expense Statement, sign, and keep a copy for your records

8.      Send the following forms to Sandy Kelley at Central Office.

        1.  Completed Travel Expense Form.    

            In State Travel Expense Form    Out of State Travel Expense Form (effective as of 1/1/18)

        2.  Copy of your workshop/conference registration.

        3.  Required receipts 

9.  Keep a copy of all paperwork for your records.